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Our client, a growing investment firm, is seeking an Executive Assistant to support the Co-Founder and Chief Operating Officer in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex scheduling and fundraising-related tasks. The schedule is 9:00am-6:00pm, hybrid (4 days onsite in Manhattan, 1 remote), with flexibility as needed.
Responsibilities:
- Manage calendars for two senior executives and prioritize scheduling requests
- Coordinate domestic and international travel arrangements and prepare itineraries
- Communicate directly with investors and portfolio firms regarding meetings and events
- Assist with fundraising activities, including scheduling and CRM updates in DealCloud
- Collaborate with the existing EA/Office Manager to ensure seamless coverage and support
- Provide administrative support and assist with ad hoc projects as needed
Job Requirements:
- Bachelor’s degree highly preferred
- 5-8+ years of executive assistant experience; financial services background preferred
- Strong organizational and multitasking skills with attention to detail
- Excellent judgment and ability to prioritize in a fast-paced environment
- Proficiency in Microsoft Office Suite; CRM experience (DealCloud) a plus
- Professional demeanor with strong written and verbal communication skills
Compensation/Benefits:
- Up to $140K base salary + discretionary bonus
- Medical, dental, and vision coverage; HSA/FSA options
- 401(k) plan and generous vacation policy
- Flexible remote work on Fridays, last two weeks of August, and last week of December
- In-office lunch stipend ($25/day), extended hours meals, and car service home
- Collaborative, entrepreneurial environment with opportunities for growth
