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Global executive search firm is seeking a Temp to Perm Coordinator to join their NYC Office. This position supports high-performing individuals. Role is Monday – Friday, 8:30am-5:30pm with flexibility for OT. Temp duration 3+ months ahead of conversion.
Responsibilities:
- Maintaining a heavy, ever-changing calendar for colleagues
- Scheduling client and candidate meetings
- Producing documents including, but not limited to, marketing presentations, candidate CVs, and internal reports
- Preparing client material and candidate profiles, collating and presenting team data and market information
- Coordinating travel, both international and domestic
- Processing expenses
- Planning, executing, and finalizing ad hoc projects according to strict deadlines
- Managing the candidate database, communication, and reporting for the teams
- Tagging client, candidate, and business development meetings appropriately in the company’s database
- Assisting with research reports and updating information on our file-sharing systems and in our databases
- Proof-reading and checking client-facing documents
- Providing ongoing support in all aspects of the executive search process
- Handling confidential corporate material with discretion
Qualifications:
- A proven track record in a team assistant, executive assistant, or coordination role
- Natural decision-making ability, supported by strong judgement and resourcefulness, even when under time pressure
- First-rate organizational skills and outstanding attention to detail
- An interest in operating in a fast-paced environment
- Excellent IT skills, including advanced knowledge of Word, Excel, Outlook, and Power Point
- Database skills and accurate touch typing
- Effective prioritization and time-management skills
- A proactive, willing, and adaptable approach
- The ability to learn quickly and independently if required
Pay:
- 70K-80K perm base plus bonus depending on experience
- 15 days vacation, 20 days after 2 years, Employee contribution to benefits, 401K match
