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Our client, a leading privately held global firm, is seeking a Temporary to Permanent Executive Receptionist for their Midtown East office. The role requires 5 days in the office from 8am-6pm with flexibility as needed. The role starts ASAP and is a great opportunity for someone looking to join a rapidly growing company.
Key Responsibilities:
- Provide calendar management and scheduling for various senior team members (excluding the founder), particularly those without EA support.
- Coordinate travel, car service, reservations, and catering needs.
- Manage interview scheduling and logistical support for recruiting efforts.
- Assist with general administrative needs across the office.
- Act as the welcoming face of the firm at the front desk, located directly off the elevator.
- Greet visitors, offer refreshments, and create a professional first impression.
- Set up breakfast and materials ahead of Monday firm-wide meetings at 8:30 AM.
- Ensure common areas remain tidy and fully stocked with necessary supplies.
- Pull together agendas and documents for weekly firm meetings; monitor emails over the weekend for any last-minute updates.
- Order office supplies, food, and manage other small facilities or operations tasks as needed.
- Partner with Office Manager for logistics and coordination, including package handling.
Qualifications and Experience:
- Previous experience in a professional services, financial services, legal firm, or luxury hospitality environment is strongly preferred.
- Bachelor’s degree preferred.
- Strong command of Microsoft Office Suite; comfortable learning internal systems.
- Experience supporting multiple team members in a fast-paced, high-expectation environment.
- Impeccable judgment, highly organized, and proactive.
- Warm, approachable, and personable while maintaining a professional demeanor.
- Thrives in a team-focused, in-office environment and takes pride in being helpful and engaged.
- Corporate and a tidy presentation are key.
Compensation:
- DOE up to 120k, hourly in line + OT + Discretionary bonus when perm
