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Our client, a respected law firm based in Philadelphia, is seeking an Administrative Assistant to support attorneys within its corporate practice. This is a hybrid role (3 days in-office) for a polished, highly organized administrative professional who enjoys supporting multiple stakeholders, managing complex schedules, and working in a client-facing, professional environment.
While this role sits within a law firm, prior legal experience is not required. The firm is open to candidates from other professional services environments who bring strong administrative, organizational, and communication skills.
About the Job:
- Provide comprehensive administrative support to multiple attorneys, including heavy calendar management and meeting coordination
- Maintain complex schedules, prioritize meeting requests, and manage related logistics
- Coordinate internal and external meetings, conference calls, and virtual meetings
- Assist with billing processes, including reviewing and editing pre-bills at attorney request
- Handle frequent client interaction via phone, email, and in person
- Prepare and edit documents, including corporate and transactional materials
- Support filing, document management, and records organization
- Assist with ad hoc projects, including light marketing or client-facing support
About You:
- 4+ years of experience in an administrative, executive assistant, or professional services support role
- Highly organized with strong attention to detail and the ability to manage multiple priorities
- Strong calendar management and scheduling experience
- Polished, professional communication style with excellent written and verbal skills
- Comfortable interacting with clients, attorneys, and internal stakeholders
- Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proactive, resourceful, and able to exercise sound judgment independently
This role is hybrid (3 days on-site) in the firm’s Philadelphia office and offers a salary up to $80,000, depending on experience. If you’re interested, apply today with a Microsoft Word copy of your resume.
