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Our client, a global financial services firm located in Midtown East, is seeking a temporary to permanent Executive Assistant for the Technology Investment Banking division. The position will start ASAP and requires 5 days in office. The hours are 8:00am – 5:00pm.
Key Responsibilities:
- Provide administrative support to a team of investment bankers, serving as a trusted point of contact
- Handle incoming internal calls, respond to inquiries, and clarify company policies and procedures
- Coordinate frequent domestic and international travel arrangements
- Prepare, reconcile, and track expense reports through Oracle T&E
- Manage calendars for multiple bankers, including scheduling client meetings, internal reviews, and deal team sessions
- Coordinate all aspects of executive-level appointments, meetings, client entertainment, and conference calls
- Assist with ad hoc reports, presentations, and special projects as needed
- Serve as back-up support for other bankers, managers, and administrative staff when required
- Maintain relationships with other building/facility personnel
- Organize and secure highly confidential company and employee information
- Maintain and order office supplies, including paper and binding materials
Qualifications:
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Comfort with technology platforms beyond Microsoft Office (e.g. Teams, CRM tools)
- Ability to quickly learn and navigate new systems, including Oracle Travel & Expense and internal reporting systems
Non-Technical Skills
- Minimum 5 years of prior administrative experience; investment banking (IBD) experience preferred
- College degree strongly preferred
- Proven ability to multi-task, prioritize, and stay organized in a fast-paced environment
- Strong written and verbal communication skills
- High attention to detail with the ability to work independently
- Demonstrated integrity, discretion, and professionalism when handling confidential information
- Energetic, responsive team player with a proactive mindset and ability to take initiative
- Experience working across numerous time zones
- Fully in-person role; requires presence in the office daily
Compensation:
- DOE up to 110k + benefits + discretionary bonus
