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Our client, a prestigious Hedge Fund located in Hudson Yards, Manhattan, is seeking to hire a Temporary Hospitality Coordinator for 3 months with potential to extend. This position upholds the mission of providing a premier workplace environment by delivering exceptional customer service to the community. Requiring 5 days on-site per week and a flexible schedule with hours staggered between 7:00AM and 9:00AM start times depending on the week. Pay rate is $30/hour.
Key Responsibilities:
Conference Rooms/Quiet Rooms/Mother’s Rooms:
- Ensure cleanliness, tidiness, and proper arrangement
- Check for stains on chairs and carpets
- Turn off lights when not in use
- Clean whiteboards
Copy Rooms:
- Maintain cleanliness and tidiness
- Restock supplies as needed
- Collect and deliver mail to the Mail Room
Pantry/Coffee Points:
- Keep clean, tidy, and trash-free
- Stock snacks and beverages
- Ensure coffee, cold brew, and water dispensers are functional
New Hire Onboarding
- Set up desks with water bottles, notebooks, pens, and fleece vests or jackets
- Label desk with employee name
Medicine Cabinets
- Ensure cabinets on all floors are fully stocked
- Maintain stock in closet and notify mail room when supplies are low
Catering Support
- Assist with catering orders as needed
- Monitor conference rooms for leftover food to be cleared
Accompaniments
- Escort visitors to conference rooms for senior meetings or when required
Reception Backup
- Coverage of reception desk responsibilities to cover the desk during weekly reception meetings.
- Full understanding of reception responsibilities, including but not limited to the ability to respond to all requests via email, phone or in-person.
Qualifications:
- Bachelor’s degree required
- Strong organizational skills
- Experience with and understanding of Microsoft Office suite (Outlook, Word, PowerPoint, Excel)
- Attention to detail
- Ability to multitask and prioritize tasks
- Excellent communication skills
- A proactive and team-oriented mindset
- Previous experience in a similar role is a plus
