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Our client, a global property management company in Melville, NY is looking to hire a Temporary Property Associate for one for their corporate locations. Schedule is Monday – Friday onsite, 8am – 5pm. Assignment starts January 2026 through April 2026. Position has potential to convert to perm.
The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.
Job Responsibilities:
- Providing direct administrative support to Managers.
- Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
- Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
- Regularly checking and responding to emails.
- Preparing express mail packages and managing office supplies for mailing needs.
- Ensuring compliance with management audit requirements.
- Assisting team members with budget preparation for the property.
Accounting
- Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
- Handling W-9 forms from vendors.
- Printing Aged Delinquency reports and sending delinquency letters to tenants.
- Preparing manual adjustment forms for miscellaneous tenant service requests.
- Assisting with accounts receivable processes.
Tenant Relations:
- Providing superior customer service to tenants, clients, contractors, and vendors.
- Reviewing and updating the Tenant Handbook as necessary.
- Preparing tenant memos and correspondence as directed.
- Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
- Maintaining and updating tenant, employee, and contractor contact lists regularly.
Skills:
- 1+ year of related experience in administrative support or property management desired
- Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
- Willingness to learn new software applications for Clients.
- Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks
Pay rate:
- $27/hour
