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Our client is seeking an experienced Office Administrator to lead day-to-day office operations and deliver a world-class workplace experience. This role requires exceptional organizational skills, a hospitality mindset, and the ability to manage facilities, vendors, and events while fostering a collaborative and engaging office culture. The hours are full-time, onsite 5 days per week in office in Manhattan (flexibility for early meetings and occasional extended hours may be needed).
Responsibilities:
- Oversee office operations, including facilities management, vendor coordination, and inventory control
- Supervise and provide guidance to a two-person Reception team
- Plan and execute office events, including large-scale gatherings and smaller social activities
- Manage office budgets, invoices, and financial reporting for operational expenses
- Serve as a visible, approachable leader to enhance workplace culture and engagement
- Develop best practices and documentation for workflows, metrics, and office standards
Job Requirements:
- 10+ years of office management experience, ideally in professional services or a fast-paced corporate environment
- Strong leadership skills with the ability to manage and mentor a team
- Exceptional organizational and problem-solving abilities; hands-on approach
- Excellent communication and interpersonal skills to build relationships across all levels
- Proven experience in event planning and vendor management
- Ability to maintain confidentiality and exercise sound judgment
Compensation/Benefits:
- $130K-$150K base salary + bonus
- 100% paid medical benefits after 30 days
- PTO package
- 401(k) with match
- Catered lunch daily and $1,000 annual fitness subsidy
- Fertility benefits and generous maternity leave
