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Overview:
We are working with a client who is looking for a Property Management Admin Assistant who will ensuring professionalism in tenant relations, building operations, and compliance. This is a temp-to-hire role that will be fully onsite in Oak Lawn (75219) 8am-5pm Monday-Friday. Pay is starting at $21/hr+ DOE.
Key Responsibilities
- Deliver full administrative support: phone coverage, report preparation, filing, and correspondence.
- Foster positive relationships with tenants and owners; respond promptly to facility and tenant requests.
- Process invoices, expense reports, and property checks; manage FedEx and Stamps.com accounts.
- Assist with lease administration (tenant contacts, rent rolls, insurance certificates, occupancy permits).
- Coordinate meetings/events and support emergency planning; maintain compliance records.
- Track vendor services and contracts (HVAC, elevator, landscaping, fire inspections) and maintain the property calendar.
- Prepare tenant invoices and assist with CAM reconciliations; support rent collection efforts.
- Manage office/building supplies, signage, parking plans, and building keys.
- Serve as backup for receptionist and security access card administration; assist with copier/printer issues.
Requirements
- Experience in property management or building operations is preferred.
- 2-3+ years Admin experience
- Knowledge of building maintenance issues and/or property management issues
- Strong organizational, communication, and multitasking skills.
- Proficiency with Microsoft Office and administrative systems; accurate record-keeping.
