To Apply for this Job Click Here
Beacon Hill has partnered with a reputable consulting firm in Chicago in hiring an Events and Program Manger to start immediately. The Events and Program Manager will oversee all aspects of event strategy, budgeting, logistics, vendor management, and on‑site execution. This role requires a proactive planner who thrives in fast-paced, high-expectation environments and can transform business goals into memorable experiential moments.
Key Responsibilities:
- Develop, plan, and execute corporate events including conferences, client summits, roundtables, executive dinners, workshops, internal meetings, and large-scale programs.
- Translate business goals and marketing objectives into strategic event experiences that strengthen client relationships and brand presence.
- Manage full event lifecycle including sourcing, contract negotiation, budgeting, logistics, timelines, communications, run‑of‑show development, and reporting.
- Lead cross‑functional collaboration with marketing, consulting teams, and senior leadership to ensure alignment on objectives, content, and attendee strategy.
- Oversee vendor selection and management across venues, production teams, DMCs, caterers, transportation providers, and A/V partners.
- Develop and manage event budgets, including forecasting, tracking, approvals, and post‑event reconciliation.
- Create and manage detailed project plans, event documentation, floor plans, contingency plans, and on‑site coordination guides.
- Oversee attendee registration platforms, invitations, email communication workflows, and engagement tools.
- Manage speaker logistics and support including prep calls, briefing documents, materials, and session coordination.
- Serve as the on‑site lead for event setup, execution, troubleshooting, and teardown, ensuring a polished, seamless experience.
- Monitor event performance metrics, gather attendee/sponsor/client feedback, and provide post‑event reporting and recommendations.
- Ensure all events reflect brand standards, elevate client experience, and meet compliance, accessibility, and risk‑management guidelines.
- Maintain strong relationships with external partners and negotiate favorable contract terms and service levels.
- Stay current on industry trends, technology platforms, best practices, and elevate the company’s event capabilities.
- Manage travel coordination, accommodations, and hospitality elements for attendees, executives, and internal teams as needed.
- Mentor or oversee junior team members or contractors supporting event workstreams when applicable.
Qualifications
- 7+ years of experience in corporate event planning, preferably in professional services, consulting, financial services, or B2B environments.
- Proven track record managing complex, multi‑day, multi‑stakeholder events with 50-500+ attendees.
- Strong vendor negotiation skills and experience managing large event budgets.
- Exceptional project management, time management, and organizational skills.
- Strong communication skills and the ability to partner with executives and senior stakeholders.
- Experience with event platforms (Cvent, Splash, Bizzabo, or similar) preferred.
- Ability to travel 20-40% depending on event calendar.
- Calm under pressure, with excellent problem‑solving abilities and a client‑service mindset.
