To Apply for this Job Click Here
Our client, a professional services organization based in Princeton, NJ, is seeking a contract Executive Assistant/Office Administrator to jump in to help support their office for six months! This role will support multiple senior leaders while also serving as a key point of contact for the Princeton office. The ideal candidate brings strong calendar management experience, comfort working with multiple personalities, and a proactive approach to keeping both executives and the office running smoothly.
About the Job:
- Provide executive-level administrative support to multiple senior leaders, including complex calendar management and meeting coordination
- Attend internal meetings, take detailed notes, and distribute recaps with action items and follow-ups
- Manage and update Salesforce opportunities and review updates during regular check-ins
- Coordinate domestic and international travel arrangements
- Process expenses through Concur and support accurate timesheet submission in partnership with offshore teams
- Support planning of team events, gifts, and internal initiatives
- Serve as the primary point of contact for the Princeton office, including supplies, snacks, and general office coordination
- Conduct regular inventory checks and coordinate with Facilities on office and kitchen needs
- Ensure conference rooms are clean, organized, and properly stocked for meetings
- Coordinate office events, meals, and seasonal initiatives
- Manage mail, deliveries, and visitor support
About You:
- 3+ years of experience in an administrative or executive support role
- Strong calendar management experience, including supporting multiple leaders with varying priorities
- Comfortable managing expenses, timesheets, and travel logistics
- Highly organized with strong attention to detail and follow-through
- Polished, professional communication skills and a proactive work style
- Able to navigate different personalities and a fast-paced environment with discretion and professionalism
- Comfortable providing both executive support and hands-on office assistance
- Proficiency with Microsoft Office; experience with Salesforce or Concur is a plus
This is a contract role starting in early February and running through mid-July, offering up to $30/hour depending on experience. The schedule is hybrid, with Tuesdays and Thursdays on site. If you’re not working and eager to jump into a new role, please apply today with a Microsoft Word copy of your resume!
