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Our client is seeking a highly experienced Executive Assistant to provide comprehensive administrative and personal support to the Co-Chief Operating Officer of a global investment firm. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, high-pressure environment. The hours are 7:45am – 4pm, and the role is onsite 5 days a week in Manhattan.
Responsibilities:
- Manage a constantly changing, high-volume calendar and coordinate meetings across multiple time zones
- Arrange domestic and international travel, including last-minute changes and complex itineraries
- Prepare and process invoices, travel, and expense reports
- Assist with personal tasks, including family travel arrangements, passport renewals, and organizational needs
- Maintain electronic and physical files and records; always ensuring confidentiality
- Serve as a liaison with internal teams and external stakeholders; provide support during events and meetings
Job Requirements:
- 10+ years of Executive Assistant experience supporting senior executives
- Strong background in financial services
- Exceptional organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills; professional demeanor
- Proficiency in Microsoft Outlook, Word, and Excel
Compensation/Benefits:
- Up to $170K base salary
- Medical, dental, and vision coverage (small employee contribution)
- PTO package
- Full medical suite onsite, including doctors
- Onsite gym and healthy snacks daily
- 401(k) with employer match
