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Our client is seeking a highly motivated and detail-oriented Executive Assistant to provide administrative and project coordination support to a team. This role requires exceptional organizational skills, strong writing ability, and the ability to thrive in a fast-paced, dynamic environment while collaborating closely with senior leadership and the EA team. The hours are 9:00am – 5:00pm, and the role is onsite 5 days a week in Manhattan.
Responsibilities:
- Collaborate with the Senior EA to manage and execute projects for the business
- Provide calendar management, meeting coordination, and call screening for select team members
- Assist with domestic and international travel arrangements and logistics
- Prepare and distribute academic papers and maintain organized electronic documentation
- Support ad hoc projects, reporting, and presentation preparation
- Act as a liaison between the team and other departments (e.g., technology, facilities)
- Provide backup coverage for the Senior EA and assist with operational tasks as needed
Job Requirements:
- 4+ years of administrative or executive assistant experience; financial services experience strongly preferred
- Strong organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills; strong writing ability required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to work independently, exercise sound judgment, and maintain confidentiality
- Flexible and adaptable to changing priorities; proactive and resourceful
Compensation/Benefits:
- Up to $130K base salary + paid overtime
- Medical, dental, and vision coverage (small employee contribution)
- PTO package
- Full medical suite with an onsite gym and healthy snacks daily
- 401(k) with employer match
