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Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30/8am – 5/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.
Responsibilities:
- Manage complex calendars and coordinate meetings for two department heads
- Arrange domestic travel and prepare detailed itineraries (primarily for one executive)
- Process expense reports and maintain accurate records
- Draft meeting agendas, take notes, and track follow-up action items
- Assist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysis
- Collaborate with internal teams and provide operational support for ad hoc projects
- Utilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization
Job Requirements:
- Bachelor’s degree required
- 2+ years of administrative experience; professional services experience preferred
- Strong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPoint
- Familiarity and experience using Slack
- Excellent organizational and multitasking skills with attention to detail
- Strong written and verbal communication skills; professional demeanor
- Ability to work independently, exercise sound judgment, and maintain confidentiality
- Tech-savvy and adaptable to new tools and processes
Compensation/Benefits:
- Up to $125K base salary + bonus
- 100% employer-paid medical coverage, annual HAS contribution
- Fertility benefits
- Fitness benefits and free daily lunch ($20/day)
- 401(k) with employer match
- 20 day PTO package
