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Our client is seeking an experienced and proactive Office Manager to support a newly established New York office for a growing investment banking firm. This role blends office management with executive assistant responsibilities and requires exceptional organizational skills, a team‑first mindset, and the ability to operate in a fast‑paced, entrepreneurial environment. The hours are 8:00am-5:00pm or 9:00am-6:00pm, and the role is fully onsite in Manhattan.
Key Responsibilities:
- Manage daily office operations including vendor coordination, office maintenance, supplies, and hospitality
- Support two Managing Directors with calendar management, travel coordination, and expense processing
- Greet clients and visitors, oversee reception duties, and manage meeting logistics
- Coordinate office events, team-building activities, and culture-building initiatives across NYC and Atlanta
- Assist with DealCloud data entry, onboarding/offboarding tasks, and IT/facilities coordination
- Support an office move to permanent space in 2026 and assist with special projects
Qualifications:
- 5-10+ years of experience in office management, administrative support, or EA/OM hybrid roles
- Strong organizational and multitasking abilities in corporate or professional services environments
- Excellent written and verbal communication skills with a polished, professional demeanor
- Comfort operating in boutique, high-growth environments with an entrepreneurial mindset
- Proficiency in Microsoft Outlook, Word, and Excel; familiarity with Teams/Zoom/Slack is a plus
- Ability to handle confidential information with discretion and collaborate across all levels of the organization
Compensation/Benefits:
- Up to $85K-$100K base salary + discretionary bonus
- Medical, dental, and vision insurance options with employee contribution
- PTO package
- Fitness reimbursement and tuition reimbursement
