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Our client is seeking a proactive and resourceful Executive Assistant/Office Coordinator to support founding leaders of a growing investment firm and help establish their newly built New York office. This hybrid role blends high-level administrative support with hands‑on office management and requires strong organizational skills, sound judgment, and a “no task too small” mindset. The hours are 8:00am-6:00pm with some flexibility, and the position is fully onsite in Manhattan.
Key Responsibilities:
- Provide administrative support to senior leaders, including complex calendar management, scheduling, and meeting coordination
- Assist with office operations, reception duties, supply ordering, and vendor coordination once the new office opens
- Coordinate travel arrangements, prepare itineraries, and manage expense processing
- Support office culture initiatives, team events, and cross‑office engagement between NYC and Atlanta
- Handle DealCloud data entry, onboarding logistics, and general administrative tasks
- Partner closely with founders to support day‑to‑day needs and assist with special projects tied to company growth
Qualifications:
- 3-5+ years of administrative, office management, or EA/OM hybrid experience
- Strong organizational and communication skills with a polished, professional demeanor
- Ability to operate in fast‑paced, entrepreneurial environments with a scrappy, “roll up your sleeves” mindset
- Experience supporting senior leaders; VC/PE/startup exposure preferred but not required
- High energy, strong judgment, and ability to build culture in a growing office
- Bachelor’s degree required
Compensation/Benefits:
- Up to $125K total compensation + small equity component
- Medical, dental, and vision insurance options
- PTO package
