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Our client is seeking an experienced and highly adaptable Executive Assistant to support senior leadership within a fast‑paced investment and media environment. This role requires exceptional organizational skills, discretion, and the ability to operate with a 24/7 mindset while partnering closely with an Executive Business Partner. The hours are 8:00am-5:30/6:00pm with after‑hours responsiveness as needed, and the position is hybrid with four days onsite and Fridays remote.
Key Responsibilities:
- Provide executive support to senior leaders, assisting with complex calendar management across multiple time zones
- Coordinate domestic and international travel, including private travel, itineraries, and high‑touch logistics
- Manage expenses, inbox flow, and follow‑up tracking to ensure priorities stay on schedule
- Partner with an Executive Business Partner to divide responsibilities and support the CEO effectively
- Assist with personal tasks related to executive travel and coordination when needed
- Support office operations as required, including phone line coverage, vendor communication, and preparation for the transition to a new office location
Qualifications:
- 6+ years of Executive Assistant experience supporting senior executives in fast‑paced environments
- Strong organizational, communication, and multitasking skills with excellent judgment and discretion
- Ability to work collaboratively, take direction, and proactively anticipate needs
- Experience with international travel, complex itineraries, and working across time zones
- Proficiency with Microsoft Office Suite; PowerPoint and Excel skills preferred
- Comfortable supporting high‑profile individuals and handling confidential information
Compensation/Benefits:
- Up to $125K-$135K base salary + bonus
- Medical, dental, and vision benefits through a PEO
- 401(k) with employer safe‑harbor contribution (eligible after 3 months)
- Daily paid lunch, cell phone provided or reimbursed
- PTO package including remote work during late August and between Christmas and New Year
