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Our client is seeking a highly skilled and detail‑oriented Executive Assistant to support a high‑level team within a global investment firm. This role requires exceptional organizational ability, professionalism, and experience managing complex executive needs in a fast‑paced, deadline‑driven environment. The hours are 8:00am-5:00pm with flexibility, and the position is fully onsite in Manhattan.
Key Responsibilities:
- Support 5-7 executives with comprehensive administrative support and daily operational needs
- Coordinate complex domestic and international travel and prepare detailed itineraries
- Manage executive calendars, meetings, appointments, and calls across multiple time zones
- Prepare and process accurate expense reports and maintain tracking spreadsheets
- Shadow and train with multiple departments to expand skillset and assist with cross‑functional tasks
- Maintain confidentiality while handling sensitive internal and external communications
Qualifications:
- 7+ years of Executive Assistant experience in financial services or professional services environments
- Bachelor’s degree required
- Strong organizational and multitasking skills with exceptional attention to detail
- Excellent written and verbal communication skills with a high level of professionalism
- Ability to anticipate needs, prioritize effectively, and work with urgency under tight deadlines
- Strong technical skills with the ability to learn new systems quickly; comfort working across time zones
Compensation/Benefits:
- Up to $120K-$140K base salary + bonus
- Medical benefits including HSA (no deductible) and PPO plans; free dental and vision
- 401(k) with discretionary match
- PTO package
- Free lunch provided when onsite
