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Our client, a prestigious hedge fund located in Hudson Yards, Manhattan is looking for a Temp-to-Perm Facilities Coordinator to join their team. This individual will be responsible for assisting Facilities Management with the general upkeep of the office and ensure end-to-end smooth operation of our facilities. You will work collaboratively with other team members and departments to provide a seamless customer experience for internal staff and outside parties. This position requires flexibility with overtime as needed.
The schedule requires 5 days/week on-site with hours staggered between 7:00AM and 9:00AM start times depending on the week. Compensation is $30-$33/hr while temp, DOE.
Responsibilities
- Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs
- Respond to employee requests in a professional and timely manner
- Work closely with the broader Facilities Team, collaborating to schedule work and flagging any issues to management to ensure an efficient operation
- Foster relationships with maintenance vendors and service providers, understanding their contracts and scheduling repairs and maintenance as necessary
- Assist with administrative tasks and ad hoc projects as needed, including data entry, floor surveys, and mark-ups, etc.
- Manage both onsite and offsite storage areas/facilities, ensuring these spaces are kept organized and are stocked or pulled from as needed
- Assist with various tasks and projects as they arise per manager’s direction
- Coordinate with property management, maintenance, and security staff to ensure a safe and secure work environment
- Partner and communicate with building engineers on service requests
- Independently work on small repairs and maintenance items
Qualifications
- Bachelor’s degree
- 2+ years of experience in a hospitality or facilities role, preferably in a corporate setting
- General understanding of office practices, facilities, and floor plans
- Excellent communication skills, both written and verbal
- Ability to interact professionally with all levels of staff, clients, and vendors
- Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks simultaneously
- Proficiency in Microsoft Word, Excel, Adobe Acrobat, and PowerPoint
- Ability to work independently and maintain a positive attitude in a fast-paced environment
- Demonstrate a high level of accountability and ownership in all tasks and projects
- Ability to use initiative and judgment to make informed decisions, even when information is incomplete or uncertain
- Ability to manage multiple tasks at once and prioritize effectively
