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Our client is seeking a dynamic and highly organized Executive Assistant to support a fast‑paced Special Situations team within a global investment firm. This role requires exceptional attention to detail, strong communication skills, and the ability to manage shifting priorities in a high‑volume environment. The hours are 8:30am-5:30pm, with overtime paid after 40 hours, and the position is hybrid with three days onsite in Manhattan and two remote days.
Key Responsibilities:
- Manage complex calendars, coordinating high‑volume internal and external meetings across global time zones
- Arrange domestic, international, and private travel, including detailed itineraries and last‑minute changes
- Prepare expense reports and track business expenses in Workday
- Handle incoming calls, correspondence, and client interactions with professionalism
- Provide backup support within the broader EA team and partner on shared workflows
- Support team logistics including events, offsites, and liaising with portfolio companies and external partners
Qualifications:
- 5+ years of Executive Assistant experience, ideally within financial services or investment environments
- Strong organizational skills with the ability to multitask, prioritize, and thrive under pressure
- Excellent written and verbal communication skills with crisp executive presence
- Proactive, curious, team‑oriented, and comfortable collaborating with multiple personalities
- Proficiency with Microsoft Office (Excel, PowerPoint, Outlook); familiarity with financial terminology a plus
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $115K base salary + overtime + discretionary bonus
- Annual profit‑sharing contribution
- Healthcare benefits with employer coverage; PPO and high‑deductible HSA plan options
- 401(k) program
- PTO package
- Remote weeks during Thanksgiving and Christmas-New Year period, extended long‑weekends for Memorial Day, July 4th, and Labor Day
