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Our client, an independent nonprofit organization located in Midtown East, Manhattan is looking for a Temp-to-Perm Administrative Assistant that will perform a wide range of clerical duties that include typing, filing, data entry, answering telephones, distributing mail, greeting visitors, faxing, copying and maintaining an inventory of supplies for the office. This role is in hybrid with a 3-2 schedule and hours are 9am-5pm. Pay is up to 55K.
RESPONSIBILITIES
- Provides front-desk coverage by managing a busy phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, maintains organized and keeps a clean office environment
- Delivers administrative support to senior leaders, including email correspondence and generation and distribution of spreadsheets, forms, and faxes
- Prepares, types, proofs, copies, distributes, and files correspondence
- Manages financial and office record keeping
- Processes donations from all sources and distributes to appropriate personnel
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Orders and oversees food and other deliveries
- Maintains office equipment
- Coordinates and schedules travel, reservations, and appointments as needed
- Assists with special events as necessary
