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Our client, one of the world’s leading private investment firms in Boston, MA, is seeking a Temporary Executive Assistant to provide dedicated support to 2-3 senior members of our investment team for 1-3 months. This hybrid role has hours from 8:30-5:30PM with a 30-minute lunch and is compensating $40-42/hour. Interested and qualified candidates are encouraged to apply for immediate consideration!
KEY RESPONSIBILITIES
The responsibilities of this position include, but are not limited to, the following duties:
- Heavy calendar management
- Organize travel arrangements
- Coordinate logistics for internal and external meetings
- Track business expenses and prepare expense reports
- Create and maintain documents in PowerPoint, Excel and Word
- Plan and execute various types of events including, but not limited to, executive dinners, office parties and large conferences.
- Provide ad hoc support for personal travel, reservations, mailings, etc.
GENERAL QUALIFICATIONS
- Relevant administrative experience in a corporate or business environment. Experience working in an entrepreneurial or venture capital environment, in a larger technology company, or management-consulting firm strongly preferred.
- Strong communication and relationship management skills, including the ability to be flexible and partner across geographies with all different types of personalities.
- Proficient in all Microsoft Office programs, especially Outlook, Excel and PowerPoint.
- Ability to work in a fast-paced, “real time” environment with constantly changing priorities and immediate issues/concerns to be addressed.
- Extremely organized with a demonstrated ability to multitask effectively.
- Detail-oriented and able to efficiently complete tasks within deadlines.
- Dedicated to providing excellent client service to a diverse range of individuals.
- Demonstrated willingness to “go the extra mile” and do what it takes to get the job done.
- Proactive with the ability to take initiative.
- Cooperative team spirit.
