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Our client, a global private equity and investment advisory firm located in Manhattan is looking for a Temporary-to-Permanent Admin Floater to join their team. This position will operate on an in-office schedule between the hours of 8:30am-4:30pm with some flexibility for overtime. Compensation is $80-90K DOE.
Responsibilities:
- Provide planned and unplanned coverage for EAs during vacation, illness, and peak workload.
- Manage complex calendars, scheduling, and domestic/international travel with accuracy and urgency.
- Support investor-facing meetings, communications, and confidential materials.
- Coordinate closely with various admin teams to maintain consistency and alignment.
- Handle expenses, administrative processes, and daily operational tasks with precision.
- Act as a trusted liaison to internal and external stakeholders.
- Offer ad hoc support for Front of House, reception coverage, and facilities tasks as needed.
- Track actions, decisions, and outstanding items during coverage and deliver clear handovers.
- Work with Facilities to ensure seamless guest experience, meeting room setup, catering, and VIP preparation.
- Maintain high responsiveness, commercial awareness, and strong judgment during fast-paced periods.
Qualifications:
- 2-3+ years supporting senior executives; EA fundamentals must be strong.
- Experience within financial services, advisory, or private equity preferred but not required.
- Highly organized, calm under pressure, and able to operate autonomously with minimal hand‑holding.
- Exceptional communication skills, both written and verbal.
- Discreet, emotionally intelligent, polished, and service-oriented.
- Tech-savvy: Advanced MS Office; familiarity with SharePoint; AI tools a plus.
- Able to pivot quickly and jump into new responsibilities without hesitation.
Benefits:
- 100% paid benefits for employee and family
- 23 days’ vacation
- 401K match
- $30 lunch allowance daily when in office
