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Administrative Coordinator – 50K
Position Summary
The Administrative Coordinator is responsible for supporting the day‑to‑day operations of a busy corporate office. This role works closely with leadership, property management, service teams, technicians, and subcontractors to help ensure efficient, accurate, and timely administrative processes across the organization.
Essential Functions
- Answer phone calls and emails, providing information or routing inquiries as needed
- Schedule corrective and preventive maintenance work orders
- Reconcile monthly expense reports for Maintenance Technicians and submit for approval and payment
- Assist the Service Coordinator with various operational tasks
- Order and pick up supplies and materials
- Prepare reports and spreadsheets as required
- Maintain accurate property and facility data within internal shared drives
- Prepare invoices for non‑standard services
- Submit uniform orders for new hires and seasonal needs
- Maintain organization and inventory for common areas (kitchen, lobby, conference rooms, etc.)
- Assist with proposals and presentation preparation
- Coordinate travel arrangements for leadership as needed
- Generate weekly work order status reports for management
- Adjust schedules and priorities daily based on emergencies or work delays
- Prepare required monthly facility reports and additional reporting as requested
- Enter and retrieve data within database systems
- Communicate updates related to on‑call schedules, property changes, and service needs
Corrigo Lead Responsibilities
- Oversee administrative‑level reporting and tracking
- Support Service Coordinators across the full portfolio
- Conduct meetings with Maintenance Technicians and Service Coordinators to ensure system accuracy and consistency
- Set up and manage vendor information
- Assign and submit service requests as needed
- Verify work orders for all property locations
- Verify and process client invoicing for service work
Additional Functions
- Support Property/Facility and Operations Managers with various administrative tasks
- Perform other duties as assigned
Competencies
- Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
- Clear and concise written and verbal communication skills
- 1+ year of experience in an administrative support role or a combination of education and experience that provides the required skills
Technical Skills
- Ability to operate copiers, printers, fax machines, and standard office equipment
Required Qualifications
- High school diploma or equivalent
- 1-3 years of relevant administrative experience
- Valid driver’s license
Preferred Qualifications
- Associate or bachelor’s degree
