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Our client, a national litigation firm, is seeking a Temporary Office Services Coordinator to join their NYC team. This role would start as soon as soon of the week of 2/9 and would last for at least 1 month, with the potential to extend as needed by the team. This is a 5 day in office position. From Monday through Thursday, the hours are 8:30am-5:30pm, and on Friday the hours are 8:30am-2:30pm. The role pays up to $25/hr.
Duties and Responsibilities
- Serve as the face of the office, greeting visitors and being a resource for all NYC office employees
- Organize and maintain pantry inventory, ordering supplies when needed, overseeing deliveries, resolving order issues
- Ensure all common areas are kept neat, clean, stocked, and operational
- Manage all aspects of meeting coordination and preparation
- Oversee office hoteling system (until office move in late summer 2026)
- Maintain a system for sorting, tracking, and ensuring timely sending, receipt, and distribution of all mail and packages
- Administer all building and space related matters, including security card access, liaising with building management, and overseeing office repair work
- Coordinate with the Firm’s IT department and/or local resources to address technology issues and provide troubleshooting support for IT problems in the office as needed
- Organize and maintain the copy room, ensuring supplies are ordered, organized, and in stock
- Organize and manage weekly in-office meals and other food deliveries
- Assist the NYC HR Generalist to organize and manage NYC office events
- Coordinate with vendors as needed for inspections, repairs, deliveries and orders
- Assist with employee onboarding and offboarding
- Assist with planning and execution of various tasks related to office relocation in late summer 2026
- Serve as back-up to the Firm’s current receptionists to answer, screen, and forward incoming phone calls (as needed)
- Other administrative tasks as assigned
Preferred Qualifications:
- At least two+ years of experience working in an office-setting strongly preferred
- Strong customer service mindset and can-do attitude
- Excellent organizational skills with ability to handle the competing priorities of multiple regular tasks and special projects
- Ability to communicate effectively with colleagues, clients, and vendors
- Detail oriented and team player
- Proactive approach to suggesting process improvements and office enhancements
- Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook; comfortable with learning new systems
- High School or Equivalent
