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Our client, a leading global investment manager located in Midtown Manhattan, is looking for a Long-Term-Temporary Administrative Assistant to join their team. This position will start as soon as possible for a period of at least 6 months and will operate on an in‑office schedule between the hours of 8:30am-5:30pm. Compensation is $45-$50/hr.
Responsibilities:
- Heavy Outlook calendar management; scheduling internal and external meetings
- Proactively following up to ensure executives’ schedules stay on track
- Maintaining all distribution and contact lists
- Booking extensive domestic and international travel
- Serving as gatekeeper for executives (in person, phone, and email)
- Setting up Zoom meetings and conference calls
- Answering incoming calls with high engagement and clear communication
- Managing expenses via Concur
- Coordinating and tracking delivery of time‑sensitive documents (FedEx, courier, etc.)
- Coordinating notarizations as needed
- Back-up support to senior EA and other admins
- Assist with potential CRM/Salesforce tasks
- Ad hoc projects as needed
Qualifications:
- Bachelor’s degree preferred or equivalent business experience
- Outstanding professionalism, judgment, integrity, and discretion
- Experience managing hectic and fluid calendars with last‑minute changes
- Domestic and international travel booking experience
- Strong MS Office proficiency, especially PowerPoint
- Salesforce experience or interest to learn
- Excellent written and verbal communication skills
- Extremely proactive, flexible, enthusiastic self-starter
- Exceptional organization + high attention to detail
- Able to prioritize and remain calm under pressure
- Thrives in fast-paced environments
