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Our client is seeking a polished, driven, and detail‑oriented Executive Assistant to support three Fund Managers at a leading asset management firm. This role requires exceptional organizational ability, strong communication skills, and comfort supporting senior investment professionals who travel frequently and attend numerous conferences. Hours are typically 9:00am-5:30pm with after‑hours email awareness, and the position is fully onsite in Manhattan.
Key Responsibilities:
- Provide comprehensive administrative support to three Fund Managers, including heavy calendar management and frequent scheduling needs
- Coordinate conferences, meetings, and offsite engagements; assist with registration, logistics, and preparation materials
- Arrange domestic and international travel for investment professionals, including itineraries and planning around conference schedules
- Support day‑to‑day operations with expense management, document preparation, and workflow coordination
- Maintain accurate and organized information across systems while proactively identifying scheduling conflicts and priorities
- Assist with internal team coordination, communication, and operational tasks as assigned
Qualifications:
- 3+ years of Executive Assistant experience supporting senior leaders, preferably within finance or professional services
- Bachelor’s degree required
- Highly organized with exceptional attention to detail and follow‑through
- Strong communication skills with a polished, professional presence
- Ability to work fully onsite and maintain discretion while supporting high‑performing teams
- Proactive, adaptable, and able to balance shifting priorities in a fast‑paced environment
Compensation/Benefits:
- Up to $130K base + bonus
- Firm‑covered medical benefits with additional premium plans available
- Generous PTO and maternity/paternity leave packages
- 401(k) with match
