To Apply for this Job Click Here
Our client, one of the world’s largest sovereign wealth funds, is seeking to hire a Temporary Executive Assistant to support a Private Equity team of up to 10 individuals during a transitional period. There is the opportunity to be considered for the full-time seat for the right candidate! This position will require 4 days on-site with Fridays remote, from 9am-5pm with paid overtime and reachability after hours. Pay rate up to $55/hour during temp. If perm, this position pays between 100-120K base DOE.
Responsibilities:
- Scheduling meetings across multiple time zones (Europe and Asia) including related responsibilities: setting up conference call dial-ins, conference room reservations, ordering lunches, printing meeting materials.
- Coordinating domestic and international travel (flight, hotel and transportation).
- Proactively managing schedules to anticipate conflicts and changes.
- Completing expense reports for travel and expense reimbursement in accordance with company policy via Concur.
- Coordinating and interfacing with Singapore based Headquarters functions and administration staff
- Supporting projects and team initiatives such as recruiting, event coordination, and market research.
Qualifications:
- A bachelor’s degree with a good GPA is preferred
- At least 3 years relevant work experience, preferably with a financial services or other professional services firm supporting more than one executive.
- Excellent verbal and written communication skills, attention to detail
- Ability to anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes.
- Comfortable to juggle multiple stakeholders with various and sometimes competing demand styles
- Adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.
- Interest to work and thrive in a fast paced, constantly changing environment.
- Confidence to balance multiple priorities by considering context, urgency, and importance.
- Strong MS Outlook skills and capacity to quickly adapt to various technologies, including platforms relating to video conferencing (incl. Zoom, Teams), electronic signatures (DocuSign), expense reports (Concur), SharePoint and compliance.
- Comfortable working independently on activities in which instructions, practices, and procedures may require some interpretation, while enjoying being part of a team.
- Self-starter, proactive approach to providing exceptional service with strong interpersonal skills.
- Ability to show discretion and handle confidential, sensitive information.
- Experience to deal effectively with internal and external stakeholders at all levels
