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Our client is seeking a proactive and highly organized Office Coordinator to support day‑to‑day office operations within a growing investment firm. This role requires strong communication skills, initiative, and comfort sitting at the front desk while partnering closely with a small administrative team. Hours are 8:30/9:00am-5:00/5:30pm with no overtime required, and the position is fully onsite five days per week, with remote Fridays during the summer.
Key Responsibilities:
- Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
- Manage conference room coordination including setup and breakdown before and after meetings
- Handle incoming and outgoing mail, deliveries, and FedEx preparation
- Maintain organized reception, pantry, and communal spaces; ensure supplies and groceries are stocked
- Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
- Prepare DocuSign packets for team members; assist with business card ordering
- Maintain and update contacts across multiple platforms
- Support event planning including team outings and the annual holiday gathering
- Assist with office operations and administrative tasks as needed; act as a backup to other administrative staff
Qualifications:
- 5+ years of experience in office coordination, reception, or administrative roles; finance or professional services preferred
- Strong communication skills and a friendly, dependable presence
- Highly organized with strong attention to detail and the ability to multitask
- Proactive problem‑solver with strong initiative and follow‑through
- Comfortable working at the front desk and representing the office professionally
- Interest in growing into a broader administrative or EA role over time
- Proficient in Microsoft Office
- Degree preferred
Compensation/Benefits:
- Up to $75K-$100K base salary + discretionary bonus
- Medical, dental, and vision benefits for employees and dependents
- Generous PTO package
- 401(k) plan
- Fully onsite role with summer remote Fridays
