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We are looking for a highly organized and detail-oriented Events and Meetings Coordinator to manage and execute events and meetings for our organization. The successful candidate will coordinate all aspects of event logistics, including venue sourcing, scheduling, budgeting, vendor management, and attendee communication. This role requires strong multitasking skills, excellent communication abilities, and the capacity to work in a fast-paced environment.
Key Responsibilities:
- Event Planning & Execution: Organize and coordinate meetings, conferences, and special events from inception to completion.
- Vendor Management: Source and negotiate contracts with venues, catering services, audiovisual providers, and other event suppliers.
- Logistics Coordination: Oversee the setup and breakdown of events, including seating arrangements, technology needs, and catering.
- Attendee Communication: Manage invitations, registrations, and confirmations. Serve as the primary point of contact for event attendees and speakers.
- Budgeting: Develop and maintain event budgets, ensuring cost control and financial efficiency.
- On-Site Event Management: Oversee events on the day of, including problem-solving, welcoming guests, directing event setup, and ensuring everything runs smoothly.
- Post-Event Evaluation: Collect feedback, analyze the success of the event, and identify areas for improvement.
- Meeting Coordination: Organize internal meetings, including preparing meeting rooms, setting agendas, and taking minutes as needed.
Qualifications:
- Education: Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
- Experience: Minimum of 2+ years of experience in event coordination, meeting planning, or a related role.
- Skills:
- Exceptional organizational and project management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and deadlines simultaneously.
- Proficiency in event management software, MS Office, and video conferencing platforms.
- Budget management experience.
- Problem-solving ability and a proactive attitude.
- Preferred Qualifications:
- Certification in Event Planning (CMP or similar) is a plus.
- Experience in both virtual and in-person event coordination.
