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Overview
Seeking a polished and professional Reception / Administrative Assistant to serve as the first point of contact and provide essential administrative support in a highly refined, client‑facing office environment. This role requires exceptional professionalism, strong organizational skills, and the ability to interact confidently with a wide range of personalities while supporting day‑to‑day office operations.
Responsibilities
- Greet and welcome visitors with warmth and professionalism
- Serve as the primary point of contact for the front desk, including answering and directing calls
- Manage conference room scheduling, meeting setup, and post‑meeting clean‑up
- Coordinate meeting logistics, including room readiness, materials, and general support
- Maintain a polished office environment, including stocking supplies and ensuring shared spaces are presentable
- Provide administrative support to two senior leaders, including:
- Light travel coordination (hotel bookings, dinner reservations, occasional flights)
- Expense reporting and basic administrative tasks
- Anticipate office and leadership needs, proactively addressing issues as they arise
- Navigate competing priorities with accuracy, professionalism, and a service‑oriented mindset
- Build strong working relationships across the office by being approachable, adaptable, and dependable
Qualifications
- Minimum 1+ year of experience in a receptionist or administrative support role
- Experience in a professional services, corporate, or client‑facing environment preferred
- High level of professionalism, polish, and discretion – must be comfortable being the face of the office
- Strong verbal and interpersonal communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple tasks while maintaining a calm and welcoming demeanor
- Comfortable learning new administrative tasks and systems; resourceful and proactive
- Stable work history; candidates with 3+ years of experience should demonstrate consistency
