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Our client is seeking an experienced, fast‑moving, and highly adaptable Executive Assistant to support the Co‑Founder/Head of Research and Development within a rapidly growing biotech environment. This role requires exceptional judgment, the ability to manage competing priorities, and comfort working closely with senior leadership, the Board, and cross‑functional teams. Hours are 8:00am-5:00pm with after‑hours email awareness as needed. The schedule is hybrid, with Tuesday through Thursday required onsite and flexibility around a fourth day depending on business needs.
Key Responsibilities:
- Provide executive‑level support including heavy calendar coordination, meeting prioritization, and seamless logistical planning
- Coordinate domestic and international travel, including conference itineraries, event schedules, and possible onsite conference support
- Support Board‑related workflows including meeting prep, documentation, tracking deadlines, and working with leadership to ensure readiness
- Assist with department operations including organizing meetings, preparing agendas, maintaining shared documents, and consolidating competing requests
- Collaborate closely with the CEO’s EA, another EA on the team, and office leadership to ensure consistency and smooth operations
- Support cross‑functional communication between R&D, Operations, Clinical, and other teams
- Manage expenses, scheduling, follow‑ups, and tracking of deliverables
- Partner with building management, greet guests, and support general office operations as needed
- Coordinate team lunches, offsite events, and ad hoc internal initiatives
Qualifications:
- 10+ years of Executive Assistant experience supporting senior‑level or C‑suite leaders
- Background in biotech, pharma, life sciences, or fast‑paced professional services strongly preferred
- Strong communication and interpersonal skills with the ability to “read the room” and adjust accordingly
- Highly organized with exceptional attention to detail and the ability to manage shifting priorities
- High EQ with the ability to stay calm in fast‑moving or high‑intensity moments
- Tech‑savvy and comfortable working with software tools, calendars, and scheduling applications
- Experience supporting Board‑facing executives or navigating investor‑related environments a plus
Compensation/Benefits:
- Up to $135K base salary + discretionary bonus, eligible for equity
- Healthcare 95% employer‑covered
- Generous PTO package
- 401(k) with employer match
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