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Our client is seeking an experienced, adaptable, and high‑judgment Executive Assistant to support the Co‑Founder/CEO of a fast‑growing biotech company. This role requires exceptional organizational skills, strong emotional intelligence, and the ability to act as an extension of the CEO in managing time, priorities, and communication. Hours are 8:00am-5:00pm with after‑hours email awareness. The schedule is hybrid, with Tuesday through Thursday in office and flexibility for a fourth onsite day as needed.
Key Responsibilities:
- Provide executive‑level support including heavy calendar management, prioritizing meetings, and aligning schedules across internal and external stakeholders
- Coordinate domestic and international travel, including reservations, itineraries, conference logistics, and last‑minute adjustments
- Manage email flow, draft correspondence, track follow‑ups, and ensure timely responses on behalf of the CEO
- Streamline processes including expense reconciliation, credit card review, travel tracking, and operational workflows
- Support Board‑related interactions including preparing materials, coordinating schedules, and ensuring timely delivery of information
- Assist with cross‑functional communication between Research & Development, Operations, Clinical, and other business units
- Serve as a reliable internal and external point of contact for investors, advisors, industry partners, and candidates
- Partner closely with other EAs supporting the CEO’s office to ensure collaborative operations and consistent coverage
- Support office operations as needed including liaising with building staff, greeting guests, and coordinating lunches for leadership
Qualifications:
- 10+ years of Executive Assistant experience supporting C‑suite leadership
- Preferably experienced in biotech, pharma, life sciences, or fast‑paced professional services
- Strong communication skills with the ability to manage sensitive information discreetly
- High EQ with the ability to stay calm in rapidly changing, high‑intensity situations
- Comfortable working at high speed while maintaining strong attention to detail
- Tech‑savvy with experience using scheduling platforms, productivity tools, and modern software applications
- Ability to anticipate needs, operate independently, and bring structure to evolving workflows
Compensation/Benefits:
- $135K base salary + discretionary bonus + eligible for equity
- Healthcare plan, 95% employer‑covered
- Generous PTO package
- 401(k) with employer match
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