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Our client, an investment firm, is seeking a highly professional and exceptionally responsive Executive Assistant to support two senior leaders within a fast‑paced, high‑growth investment environment. This role requires strong judgment and excellent communication skills. Hours are 9:00am-6:00pm with flexibility as needed, and the position is fully onsite five days per week.
Key Responsibilities:
- Provide executive‑level support to the Co‑Founder and the Head of Research, including heavy calendar management, confirmations, and precise scheduling
- Coordinate complex domestic and international travel and prepare detailed itineraries
- Manage inbox prioritization, respond quickly to communication, and confirm receipt of tasks, ensuring strong alignment with executive preferences
- Serve as a point of contact for internal teams, external stakeholders, investors, partners, and clients
- Assist with meeting preparation including agendas, materials, follow‑ups, and logistics
- Maintain discretion while handling confidential information and high‑touch communication
- Support expense reconciliation, track corporate and personal expenses, and streamline documentation
- Collaborate with other internal assistants and cross‑functional partners to ensure operational consistency
- Support special projects, Board‑related workflows, and research‑driven tasks as needed
- Operate effectively in a startup environment with shifting priorities and fast decision cycles
Qualifications:
- 10+ years of Executive Assistant experience; C‑suite support strongly preferred
- Strong communication skills with the ability to maintain discretion and high professionalism
- Highly organized with the ability to anticipate needs and manage urgent, time‑sensitive situations
- Steady temperament with the ability to work in a fast‑moving, high‑expectation environment
- Comfort working closely with senior leaders who expect quick confirmations and strong follow‑through
- Background in finance, investment, life sciences, or high‑intensity professional services preferred
- High EQ with the ability to read the room, adapt tone, and manage up effectively
- Tech‑savvy with comfort using modern software and organizational tools
- No bachelor’s degree required
Compensation/Benefits:
- Up to $130K base salary + discretionary annual bonus
- 100% employer‑covered healthcare
- HSA fully funded by employer
- 401(k) with match after 6 months
- Unlimited PTO policy
- August fully remote; Christmas week remote
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