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Our client, a business consulting firm based in Manhattan, is seeking a Temp-to-Perm Office Coordinator to join their team. This role is looking to start as soon as possible. The position is fully onsite, Monday through Friday, 9am-5pm, with potential overtime as needed. The salary range for this opportunity is $55-65K.
Responsibilities:
- Greet and announce visitors to the ACA office
- Assist with the clerical and general administrative support to ACA’s management and staff
- Answer office phones and direct incoming calls
- Purchase and maintain office and kitchen supplies in accordance with ACA purchasing policies and budgetary restrictions
- Assist the scheduling of office space, including offices, workstations, and meeting rooms, which may include facilitating meal and beverage service, coordinate audio/visual equipment, and administering other meeting-related needs
- Coordinate travel, meetings, conferences, webcasts and other arrangements for ACA’s personnel, investors, visitors, and others as needed
- Organize and maintain corporate support files and paperwork
- Assist with the preparation of various staff and management reports, memos and other documents
- Assist with work/special projects of office maintenance to ensure the daily upkeep of the office facility
- Coordinate facilities services, including custodial, building and security services
- Perform ad-hoc work/special projects as necessary to support ACA on various client and internal initiatives
Qualifications:
- Proficiency in the use of office equipment, including phone systems, faxes, copiers, and scanners 2. Proficient with Microsoft Office applications and comfortable working in a tech enabled environment.
- Demonstrated professional integrity
- Dependable, flexible, and adaptable to new ACA initiatives and changing employee needs
- Ability to work well in a fast-paced, small-team environment
- Ability to work independently, multi-task and prioritize effectively
- Ability to establish and maintain effective working relationships with colleagues
- Highly motivated and goal oriented; proactive in one’s own education and career progression; volunteers for and shows initiative on both internal and external projects and tasks
- Dedicated to upholding ACA’s high-quality standards and customer service focus
- Strong organizational and problem-solving skills with attention to detail
- Strong oral and written communication skills
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