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Our client is seeking a proactive and organized Administrative Assistant to support the CEO and CFO, along with contributing to broader operational workflows within a fluid environment. This is an excellent opportunity for a rising administrative professional to gain exposure to senior leadership, project work, and cross‑functional business operations. Hours are 9:00am-5:30pm with occasional early mornings for board meetings. The role is hybrid with four days onsite (one remote day per week).
Key Responsibilities:
- Provide calendar management and scheduling support for the CEO and CFO, including calls, meetings, and internal coordination
- Arrange domestic and international travel including flights, accommodations, and itineraries
- Process expenses, reconcile receipts, and support basic financial workflows
- Assist with office operations including vendor coordination, supply ordering, and workspace logistics
- Support onboarding tasks including workspace setup and coordination with internal teams
- Serve as backup for the Office Manager on internal coordination and light project work
- Help prepare documents, presentations, or materials as needed for leadership meetings
- Support project and operational initiatives in collaboration with the operations and finance teams
Qualifications:
- 1+ years of administrative experience in a corporate or professional services environment
- Highly organized with the ability to manage shifting priorities and multiple executives
- Strong communication skills and professional presence
- Comfortable with scheduling, travel coordination, and expense processing
- Proactive, eager to learn, and able to take initiative with minimal oversight
- Comfortable interacting with senior leadership and external partners
- Bachelor’s degree highly preferred
- Ability to work onsite four days each week with flexibility
Compensation/Benefits:
- Up to $70K-$85K base salary + discretionary bonus
- Extensive medical, dental, and vision coverage options with most plans fully employer‑paid
- 401(k)
- FSA/HSA options, telemedicine, disability benefits, commuter benefits
- PTO package
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