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Our client is seeking an experienced and highly adaptable Executive Assistant to support the founder and senior team of a fast‑moving hedge fund. This is a true EA+ role requiring strong industry familiarity, exceptional communication skills, and the ability to work seamlessly with trading desks, counterparties, and clients. Hours align with market activity (generally 9:00am-5:00pm) with outside responsiveness as needed. The ideal location is Austin, TX, though NYC‑based candidates will be considered, with the firm working on East Coast hours.
Key Responsibilities:
- Provide high‑touch administrative support including heavy calendar coordination, meeting prioritization, and time‑sensitive adjustments
- Manage domestic and international travel including air, hotel, ground transportation, and itineraries
- Prepare and process expenses; streamline card and reimbursement workflows
- Liaise directly with trading desks, counterparties, and clients to coordinate logistics, calls, and follow‑ups
- Coordinate participation in external events, such as analyst days and company visits hosted by banks and partners
- Load and maintain company and contact information in CRM systems
- Anticipate needs, proactively flag risks or conflicts, and maintain smooth day‑to‑day operations
- Track and organize communication across multiple channels, ensuring timely responses and effective prioritization
- Support ad hoc firmwide needs, special projects, and internal coordination
Qualifications:
- 3-5+ years of Executive Assistant or administrative experience
- Must have prior hedge fund experience with comfort around industry language, structure, and workflows
- Strong communication skills, maturity, and the ability to interact with senior external partners
- Highly organized with strong attention to detail and the ability to manage shifting priorities
- Proven ability to work in a fast‑paced, market‑driven environment
- Tech‑savvy with experience using CRM systems and workflow tools
- High integrity, strong judgment, and the ability to maintain confidentiality
- Flexible, hard‑working, steady under pressure, and committed to high‑quality work
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $180K total compensation (base + bonus historically)
- 100% employer‑paid medical coverage starting day one
- PTO package
- Hybrid flexibility depending on location
- Small, high‑trust team with strong exposure to investment leaders
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