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Our client, a leading commercial real estate firm, is seeking a temporary Assistant Property Manager to support daily operations across two Class‑A properties. This role is ideal for a professional, organized professional with strong tenant‑facing skills and experience supporting property management functions. The position is fully onsite in Crystal City.
About the Role
The Assistant Property Manager supports all aspects of property operations, tenant relations, and administrative coordination. This role ensures a high level of professionalism, timely response to tenant needs, and smooth execution of building processes. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple priorities in a fast‑paced environment.
Responsibilities
Administrative & Operational Support
- Provide full administrative support, including phone coverage, filing, reporting, and correspondence
- Coordinate office supplies and general administrative needs
- Assist with lease administration, including abstracting leases and maintaining accurate database records
- Maintain organized property files, including leases, contracts, and compliance documents
- Prepare and coordinate bid proposals and service contracts
Financial & Accounting Support
- Obtain and review aging reports; follow up on tenant delinquencies per client policies
- Process invoices with proper documentation and ensure timely submission
- Assist with annual budget preparation and monthly financial reporting
- Process staff hours, expense reports, and check requests for approval
- Ensure timely processing of tenant bill‑backs (after‑hours HVAC, electrical usage, etc.)
Tenant Relations & Building Operations
- Coordinate tenant move‑ins and move‑outs, including furniture deliveries and pickups
- Oversee work order and purchase order systems
- Maintain and update tenant information and service request systems
- Support development of tenant service programs (newsletters, events, handbooks, etc.)
- Ensure Certificates of Insurance for tenants and vendors are current
- Conduct regular property inspections with janitorial, landscaping, and other service providers
- Participate in oversight of service contractors and vendor performance
Procedures & Compliance
- Update office procedures within the property Operations Procedure Manual
- Ensure adherence to building policies, safety standards, and operational protocols
About You
- High school diploma or GED required; bachelor’s degree preferred
- At least 3 year of property management or related real estate experience
- Strong customer service orientation and professional communication skills
- Excellent organizational and time‑management abilities
- Ability to multitask and respond with urgency when needed
- Proactive, detail‑oriented, and comfortable working independently
- Experience with property management software preferred (Yardi, Building Engines)
About the Position
- Start Date: Monday, March 30 (ideally)
- Duration: contract for 3 months, potential to extend (covering for a leave)
- Hourly Pay: $28-$32/hr DOE
- Schedule: Ideally 8:00 AM-4:00 PM (flexible options: 8:30-4:30 or 9:00-5:00)
- Work Environment: 100% onsite
- Location: Crystal City, VA
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