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Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Legal Executive Assistant to support a team of partners. The hours are 9am-5pm and require to be in office 5 days a week. This role is a great opportunity for an organized and attentive candidate.
Responsibilities:
- Manage calendars in Outlook with confidence, handling a high volume of meetings, appointments, and deadlines while anticipating needs before they arise.
- Accurately enter attorney time records into the billing system to support timely and efficient financial processes
- Coordinate travel logistics and detailed itineraries to support our team’s commitments near and far.
- Assist with the preparation of client invoices, collaborating with the billing department and sending selected bills directly to clients with clear and accurate communication.
- Engage with clients professionally and independently when needed to provide exceptional support and service
- Manage incoming calls with warmth and professionalism, ensuring messages and inquiries are routed thoughtfully and efficiently.
- Draft, format, and edit a variety of legal materials, correspondence, and memoranda with precision and care.
- Support department-specific initiatives, including special projects and ongoing responsibilities like tracking, reporting, and presenting key information.
- Juggle multiple tasks and priorities with grace and resilience in a fast-paced environment, always keeping the bigger picture in mind.
- Maintain and update client files, ensuring information is current and accessible.
- Embrace additional responsibilities as needed, contributing to a positive, team-oriented work environment.
Qualifications:
- Proven experience as an Executive Assistant in a Big Law or professional services environment, supporting senior attorneys or executives in a fast-paced setting.
- Demonstrated discretion and ability to handle confidential information with professionalism.
- Strong written and verbal communication skills with a professional and approachable tone.
- Proficiency in Microsoft Excel, PowerPoint, and Outlook for scheduling, presentations, and data management.
- Strong understanding of legal billing and timekeeping practices.
- Ability to multitask effectively and manage competing priorities.
- Excellent attention to detail and strong proofreading skills.
- Proactive, polished, and able to work independently with minimal supervision.
- Understanding of how to navigate a corporate or professional office environment.
Compensation:
- Up to 90k + overtime + benefits
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