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Our client, a community-focused recreation organization, is seeking a contract-to-hire, part-time Administrative Assistant to support daily operations and programs at their Downingtown, PA office. This onsite role is ideal for an organized, service-oriented professional who enjoys supporting leadership, working with the public, and helping community programs run smoothly.
About the Job:
- Serve as a key administrative support to the Executive Director, assisting with the daily operations of all recreation programs
- Act as a welcoming first point of contact by greeting visitors, residents, instructors, board members, and staff; answering and directing incoming phone calls and emails
- Perform general administrative duties including filing, scanning, data entry, calendar management, mailings, deliveries, and maintaining activity schedules
- Support program coordination by preparing class supplies and paperwork, sending participant notifications, and assisting with program registrations (in person and by phone)
- Maintain and update program registrations, ticket sales, and daily revenue records; assist with end-of-day verification and closing procedures
- Handle discount ticket sales involving cash transactions; ensure accurate logging, reconciliation, and inventory tracking
- Support instructors by assisting with onboarding paperwork, attendance tracking, and invoice submissions
- Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications
- Help implement seasonal programs by supporting on-site logistics such as facility access, signage, instructor check-ins, and participant evaluations
- Represent the organization at community events as needed and maintain strong working relationships with staff, volunteers, township partners, and community groups
About You:
- 2-3 years of administrative or accounting support experience required
- High school diploma required; higher education preferred
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent verbal and written communication skills with a customer-service mindset
- Detail-oriented and reliable
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with recreation software a plus
- Ability to lift up to 50 lbs and perform physical tasks such as standing, bending, reaching, and carrying as needed
Requirements:
- Valid Pennsylvania driver’s license
Schedule & Compensation:
- Onsite, Monday-Friday, 5 hours per day
- Occasional evening or weekend hours may be required to support special events
- Hourly rate: up to $25/hour
This is a great opportunity for an administrative professional who enjoys working in a community-centered environment and supporting meaningful programs. Apply today with a Microsoft Word copy of your resume!
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