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Our client is seeking a highly organized and warm Executive Personal Assistant to support a UHNW family with complex personal, household, financial, and scheduling needs. This role supports the Co‑Chair, spouse, and their child, coordinating all facets of home, family, travel, staff communication, and high‑touch personal logistics. Hours are 9:00am-5:30pm with flexibility for events, travel, and occasional after‑hours needs. The position is fully remote.
Key Responsibilities:
- Provide comprehensive support for daily personal and family operations including scheduling, appointments, child activities, sports practices, events, and travel
- Manage personal and household finances including bill payment, credit card review, vendor contracts, donations, gifts, reimbursements, and coordination with tax teams
- Liaise with insurance providers for home, auto, and personal property; track renewals, claims, and scheduled items
- Maintain medical records, submit claims, track expenses, and manage school and healthcare documentation
- Collaborate with domestic staff including recruiting, onboarding, scheduling, payroll approvals, daily communication, and organization of household workflows
- Manage vehicles including leases, renewals, garage contracts, loaners, insurance coordination, and driver scheduling
- Coordinate all family travel including itineraries, reservations, transportation, rewards points, passports, Global Entry, and international logistics with hotel concierges
- Maintain highly detailed family calendars; ensure all appointments, school events, and commitments are proactively tracked
- Support events including invitations, RSVPs, list management, holiday card coordination, and special family gatherings
- Handle household purchasing, vendor communication, tech troubleshooting, and special projects as needed
- Proofread or edit newsletters, speeches, and communications for family members
Qualifications:
- 3+ years of experience as a Personal Assistant or Executive Assistant supporting UHNW families or senior principals
- Strong organizational skills with exceptional attention to detail, accuracy, and follow‑through
- High emotional intelligence with the ability to remain calm, professional, and steady in a high‑expectation environment
- Comfortable managing competing priorities and navigating differing communication styles
- Experience working with household staff and in high‑touch environments
- Experience with Google Drive, iCloud, and Microsoft Office
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- Fully paid medical, dental, and vision
- PTO package
- Pension plan
- Housing and parking discounts within portfolio properties
- Summer Fridays (1pm close)
- Catered lunch everyday
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