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Our client is seeking an organized, proactive, and tech‑forward Executive Assistant to support investment professionals within a fast‑paced hedge fund environment. This person will partner closely with another EA and provide high‑volume scheduling, operational support, recruiting coordination, and office management coverage. Hours are 8:00am-5:00pm, fully onsite five days per week.
Key Responsibilities:
- Manage complex calendars, high‑volume scheduling, meeting coordination, and domestic/international travel for investment professionals
- Serve as a primary point of contact for office visitors, coordinating conference rooms, video conferencing, and multi‑party calls
- Support operational workflows including vendor coordination, supply management, ordering, and general office organization
- Utilize Excel, internal systems, productivity tools, and AI to streamline administrative processes and improve efficiency
- Coordinate recruiting logistics including scheduling, candidate communication, and managing pipeline flow
- Assist with internal culture initiatives including team outings, social events, group activities, and office engagement
- Partner closely with the EA team to manage shared workflows and offer cross‑coverage as needed
- Provide support for special projects related to team expansion, onboarding, and process improvement
Qualifications:
- Prior experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience in financial services, ideally public markets or hedge funds; open to adjacent high‑volume environments
- Strong written and verbal communication skills
- Highly organized with excellent attention to detail and the ability to manage shifting priorities
- Strong proficiency in Excel and comfort with productivity tools and AI
- Ability to operate independently, multitask effectively, and manage many parallel workstreams
- Warm, collaborative, and resourceful personality who thrives in a fast‑moving setting
Compensation/Benefits:
- Up to $150K base salary + discretionary annual bonus
- 100% employer‑paid medical and dental benefits
- PTO package
- Free daily lunch
- 401(k) with employer match
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