Office Coordinator

Office Coordinator

Location: Dallas, TX ( Plano – 75024 by end of year)
Schedule: Fully onsite | Monday-Friday | 8:00 AM-5:00 PM (approx.)
Employment Type: Temp‑to‑Hire

Overview

A professional services organization is seeking a dependable and highly organized Office Coordinator to support daily office operations. This role serves as the front‑line point of contact for the office and provides essential administrative and office services support that allows leadership and staff to focus on business priorities.

The ideal candidate is service‑oriented, detail‑driven, and comfortable managing a wide range of administrative and office coordination responsibilities in a fast‑paced environment.

Key Responsibilities

• Greet visitors and manage incoming calls and voicemail for main office lines
• Maintain conference rooms and breakrooms, including stocking and overall readiness
• Receive, sort, and distribute mail, including certified mail
• Coordinate FedEx shipping and receiving
• Order, stock, and track office supplies, copier paper, toner, and branded materials
• Create, edit, and maintain documents and filing systems (electronic and physical)
• Provide general administrative support to leadership and office staff
• Assist with meeting coordination and occasional office events
• Perform additional duties as assigned

Skills & Qualifications

• Strong organizational, time‑management, and prioritization skills
• Excellent written and verbal communication abilities
• Professional, service‑oriented demeanor
• Ability to make independent decisions and manage daily tasks efficiently
• High level of discretion and confidentiality
• Team‑oriented, resourceful problem‑solver able to work with diverse groups

Education & Experience

• High school diploma or GED required; some college coursework preferred
• Minimum of 5 years of administrative or office support experience
• Consistent work history with proven reliability
• Proficiency with general office tools (word processing, spreadsheets, presentations, data entry)
• Bilingual skills (Spanish or French) preferred but not required