To Apply for this Job Click Here
Our client, a financial advisory firm located in Midtown Manhattan is looking to hire a Long-Term Temp Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP, ideally the first week of April, with an estimated temp contract of 3 months (with potential to extend and/ or convert to perm). This role is fully onsite Monday – Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed). Hourly pay rate is $31.00-38.00/hr DOE.
Responsibilities
- Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
- Greet and welcome visitors and clients, providing a positive first impression of the firm; notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
- Ensure the office is maintained to appropriate standards on a day-to-day basis
- Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
- Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting
- Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
- Provide technical support for office equipment and systems; escalate local problems to appropriate support teams
- Act as point person to escalate and coordinate resolution to IT related issues
- Monitor and maintain office supply inventory including office supplies and kitchen snacks
- Work with support teams to ensure all new employees are onboarded
- Act as the point person for coordinating logistics relating to visiting staff
- Assist with any office initiatives and ad-hoc projects as needed
- Act as back up to the Office Manager and Executive Assistant
- Ability to work extended hours as needed
Education and Qualifications
- Bachelor’s Degree, preferred
Experience, Skills and Competencies Preferred
- At least 1-2+ years of prior experience as an administrative assistant or office coordinator
- At least 1-2+ years of prior experience sitting reception/ front desk as well
- Experience working in a fast-paced corporate environment supporting senior executives, financial or legal services preferred
- Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
- Excellent time management skills and attention to detail
- Strong computer aptitude with knowledge of Microsoft Office (Word, Excel, PowerPoint) and ability to learn new technology as needed
- Ability to multi-task while maintaining excellent oral and written communication skills
- Dependable and detail oriented with excellent organizational and interpersonal skills
- Able to contribute positively as part of a team, helping out with tasks as required
- Ability to work well under pressure
- Ability to handle and troubleshoot office equipment
- Fast and eager learner
- Flexibility to work outside of business hours
A1451687NY-Temp_1773849805