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Our client, an asset management firm, is seeking a highly organized and proactive Executive Assistant to support senior leaders on the investment team within a fast‑paced environment. This role will support three executives with additional coverage for their teams, providing high‑touch support with strong ownership over scheduling, travel, and administrative workflows. Hours are 8:30am-5:00/5:30pm and the role is fully onsite five days per week.
Key Responsibilities:
- Provide executive‑level support including heavy calendar management, prioritizing meetings across cross‑functional partners, clients, and internal teams
- Manage domestic and international travel for multiple executives, including detailed itineraries, flights, transportation, and reservation logistics
- Prepare and reconcile expense reports with accuracy and timeliness
- Anticipate needs, proactively flag conflicts, and ensure executives stay on schedule in a fast‑moving environment
- Serve as a point of contact for internal team members, external partners, investors, and cross‑functional groups
- Support CIO with high‑touch coordination, meeting preparation, and real‑time realignment of schedules during shifting priorities
- Assist with administrative workflows, project tracking, and operational coordination across the investment team
- Partner with the EA team and HR to ensure seamless support, communication, and collaboration
Qualifications:
- 5-10+ years of Executive Assistant experience, ideally supporting investment or financial services professionals
- Strong communication and interpersonal skills with the ability to work effectively with senior stakeholders
- Highly organized with exceptional attention to detail and the ability to handle shifting priorities
- Proactive, resourceful, and able to operate with independence and sound judgment
- Team‑oriented with a collaborative mindset; experience working in environments where assistants partner closely
- Tech‑savvy with proficiency in Microsoft Office and comfort learning internal systems
- BA preferred but not required
Compensation/Benefits:
- Up to $130K base salary + discretionary bonus
- Medical benefits through United Healthcare with low employee contribution (three plan options)
- Daily GrubHub stipend
- Commuter benefits
- 401(k) with employer match
- PTO package
- Four months parental leave
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