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We’re hiring! Beacon Hill has partnered with a financial services firm in Chicago in hiring an Administrative Assistant to start immediately! This is a contract-to-hire opening supporting 8+ individuals within a department.
- Provide day-to-day administrative support to a team of professionals in a fast-paced environment
- Manage complex calendars, schedule meetings, coordinate conference calls, and arrange internal and external appointments
- Prepare, format, and proofread correspondence, reports, presentations, and client-facing documents
- Serve as a point of contact for internal teams, clients, and external partners, ensuring professional and timely communication
- Coordinate travel arrangements, itineraries, and expense reporting
- Assist with onboarding tasks for new hires, including scheduling, document preparation, and system access coordination
- Maintain organized electronic and physical filing systems to ensure easy access to critical information
- Support project and deadline tracking by assisting with timelines, meeting notes, and follow-up items
- Handle confidential and sensitive information with a high level of discretion
- Perform ad hoc administrative tasks and special projects as needed
- Learn company processes quickly with the goal of transitioning into a permanent role
Requirements
- 4+ years of administrative assistant or office support experience, ideally within professional services, corporate, or client-facing environments
- Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities
- Professional written and verbal communication skills
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with CRM or document management systems a plus
- Ability to work independently as well as collaboratively with cross-functional teams
- High level of professionalism, reliability, and discretion
- Bachelor’s degree preferred but not required
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