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Our client is seeking a tech‑savvy, detail‑oriented Senior Administrative Assistant to support a high‑performing professional services practice. This role requires exceptional organization skills, strong communication, and the ability to support multiple senior stakeholders in a fast‑paced, collaborative environment. Hours are 8:30/9:00am-5:00/5:30pm with flexibility based on daily needs. The position follows a hybrid schedule with four days onsite and one remote.
Key Responsibilities:
- Provide administrative support to stakeholders across multiple locations, including the Practice Leader, Managing Directors, Head of HR, and Head of Marketing
- Manage complex calendars, coordinate meetings, and align schedules across time zones
- Prepare, track, and submit expenses, partnering with offshore support teams to ensure accurate processing
- Assist with light travel coordination while supporting stakeholders who self‑manage their travel
- Support practice leadership with meeting materials, logistics, scheduling priorities, and execution of administrative workflows
- Collaborate with the administrative team, Facilities, HR, and cross‑office colleagues to support a team‑based operating model
- Maintain organized documentation and support reporting, tracking, and internal workflows
- Contribute to internal culture through reliability, communication, and a team‑first mindset
- Provide coverage and support for broader administrative needs as required
Qualifications:
- 3+ years of administrative support experience within professional services, finance, consulting, or law
- Strong technical proficiency; comfortable with modern tools
- Highly organized with strong attention to detail and the ability to support multiple senior stakeholders simultaneously
- Quick thinker with the ability to prioritize, adapt, and operate with pace in a fast‑moving environment
- Team‑oriented mindset with a strong sense of ownership, communication, and collaboration
- Strong written and verbal communication skills
- Demonstrated longevity and career commitment within administrative roles
- Bachelor’s degree required
Compensation/Benefits:
- Up to $110K base salary + fixed bonus paid quarterly
- Generous PTO package
- Fully covered medical benefits
- 401(k) with employer match
- Equity participation eligibility
- Seven “work‑from‑anywhere” weeks per year
- Two annual firm‑sponsored trips
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