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Our client is seeking a proactive and highly organized Executive Assistant in NYC to support a group of Global Industry Analysts within a fast‑paced investment environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex scheduling, travel, and operational workflows for a team. Hours are 8:00am-5:00pm with some flexibility, and the position follows a hybrid schedule with four days in office and one remote day each week.
Key Responsibilities:
- Manage complex calendars across multiple time zones, coordinating internal and external meetings, offsites, and investor‑related requests
- Arrange domestic and international travel including flights, accommodations, itineraries, and logistics
- Prepare and submit expenses accurately and in a timely manner
- Support meeting preparation including materials, documentation, logistics, and internal coordination
- Track and log meeting information, maintain CRM‑style systems, and generate reports as needed
- Conduct occasional research and prepare summaries or documents for team use
- Provide cross‑coverage to other assistants and support broader firm initiatives
- Assist with ad hoc projects, operational workflows, and team‑driven initiatives
- Serve as a warm, service‑oriented, highly responsive presence for a team accustomed to a fast pace
Qualifications:
- 5+ years of administrative support experience within asset management or financial services
- Strong communication and interpersonal skills with the ability to interface across seniority levels
- Highly organized with exceptional attention to detail, accuracy, and time management
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, OneNote) and willingness to learn new tools
- Experience with CRM systems is a strong plus
- Ability to prioritize in a deadline‑driven, high‑demand environment
- Positive attitude, professional demeanor, and strong service orientation
- Degree highly preferred
- Comfortable with shifting priorities and last‑minute changes
Compensation/Benefits:
- Up to $115K-$125K base salary + paid overtime + discretionary bonus + profit sharing
- Generous PTO package
- Medical with employer ‑funded HAS, dental, and vision plan with generous frame/contact allowance
- 401K
- Additional perks such as fertility benefits, tuition reimbursement, mental health support, commuter benefits, gym access/discounts, paid volunteer days, matching gifts, and additional lifestyle discounts!
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