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Our client, a food manufacturing organization, is seeking an Office Manager to support daily office operations at their Quincy, MA office. This is an onsite, 40‑hour/week role (8:30am-5:00pm or 9:00am-5:30pm with a 30‑minute unpaid lunch). The Office Manager will serve as the central point of coordination for a 50‑person office, partnering closely with executive assistants, finance, and HR to ensure a professional and well‑run workplace. It is compensating $30-$38/hour depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Key Responsibilities
- Act as primary liaison with building and property management
- Oversee office common areas, mailroom, supplies, and inventory
- Manage incoming calls, visitor check‑in, and office communications
- Coordinate mail, shipping (UPS/USPS), and deliveries
- Support onsite meetings, events, and office initiatives
- Partner with executive assistants on leadership and company events
- Assist with employee onboarding, T&E programs, and corporate cards
- Provide administrative support to Credit, Collections, and Accounts Payable
- Run AP reports, enter invoices, and support payment processing
- Manage office projects, enhancements, and vendor coordination
Candidate Qualifications
- 3-5 years of office management or administrative experience
- Experience working with vendors and property/building management
- Familiarity with AP, invoicing, or basic accounting processes preferred
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills and attention to detail
- Professional, service‑oriented communication style
- Ability to manage multiple priorities in a busy onsite environment
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