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A highly regarded professional services firm is seeking an experienced Office Manager to manage the receptions desk and support the day‑to‑day operations of its Chicago office. This position serves as the front‑of‑house lead while also playing a critical role in maintaining a polished, organized, and efficient office environment.This is an opportunity for a professional administrator who takes pride in being a steady presence, enjoys supporting multiple teams, and values high standards of service, discretion, and organization.
Key Responsibilities
Front Desk & Reception
- Serve as the primary point of contact for all visitors, clients, and guests, ensuring a professional and welcoming experience
- Manage incoming calls, visitors, vendors, and candidate arrivals with efficiency and discretion
- Coordinate guest registration and liaise with building management and security as needed
- Maintain a clean, organized, and well‑presented office, including reception areas, conference rooms, kitchens, and shared spaces
- Manage conference room scheduling and ensure meeting spaces are prepared and properly stocked
- Coordinate catering, refreshments, and supplies for meetings, events, and recurring office needs
- Oversee office supply inventory and manage ordering to support daily operations
- Partner with internal administrative colleagues to provide general support and coverage during high‑volume periods
- Assist with planning office‑wide initiatives, including team lunches, learning sessions, and social or community‑focused events
Qualifications
- 10-12+ years of experience in a front‑office, administrative, or office management role within a professional services or corporate environment
- Demonstrated interest in building a long‑term career in office operations or administrative management
- Polished, professional demeanor with strong interpersonal skills
- Excellent written and verbal communication skills with exceptional attention to detail
- Highly organized and capable of managing competing priorities independently
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